Email marketing acceptable use policy

This is the acceptable use policy for the British Psychological Society's List Service. By subscribing or sending a message to any of our lists you are agreeing to comply with these conditions.

Definitions

"BPS" means The British Psychological Society, who operate this service.

"Society" means The British Psychological Society, who operate this service.

"List Member" means a person who subscribes or is added by means of group or committee membership to a mailing list. A List Member is entitled to send emails to, receive emails from and view the archive of the BPS List Services to which they are members.

"List Owner" means the party who creates and/or manages a BPS List Service.

Content of Messages

Sending messages to BPS List Services is generally a matter of common sense and courtesy. As a List Member you should be able to use your own sense of what is appropriate to guide your conduct, without engaging in unreasonable behaviour, or disrupting the general flow of discussion on a list. The use of BPS List Services is subject to English laws. Accordingly, you must not send any message which contains any material that is unlawful. This includes, without limitation, any material which is in breach of the intellectual property rights of a third party, which is defamatory, obscene, pornographic or could reasonably be expected to cause offence to any List Member or other third party.

In addition you must not send any message that contains any virus, worm, trojan horse or any other harmful or disruptive component.

BPS does not endorse or accept liability for the content of messages sent to any BPS mailing lists. The BPS accepts no liability for any damage caused by receipt of or reliance upon the contents of a message by a List Member.

The user ("you") accept that you are solely responsible for the content of any email message you send to any BPS List Service.

No Posting of Promotional Messages

The use of the list for direct commercial activity, or advertising material or job vacancies is not allowed on any BPS List. However, publicising items of potential interest to List Members, such as publications, training courses, websites, conferences etc. which may be of benefit to the List Members, is permitted provided the following conditions are met:

  1. Before sending promotional messages you must seek permission from the List Owner, unless the List Owner or list guidelines have already stated that this type of posting is acceptable.
  2. Promotional messages should only be sent if they are relevant to the subject or purpose of that list.
  3. Promotional messages must be sent from a clearly identified and contactable source.

Such messages must not be part of a commercial exchange. List Owners must not charge for the posting of such messages.

Copyright of Messages

When a List Member sends a message to a BPS List Service, they retain their copyright in that message. They also retain their moral right to be identified as the author of the work, and their moral right against derogatory treatment of that message. You warrant that the use of material contained in any message that you submit to a BPS List Service will not infringe the copyright or other intellectual property right belonging to any third party and you hereby accept to indemnify the Society against any damages that are awarded to be paid to any such third party following a breach by you of this warranty.

How widely available a message to a particular list will be across the internet will depend on the level of access which has been set by the List Owner and the capacity and availability of any required Internet resource at the time of sending the message.

You give BPS, and where appropriate, the List Owner, permission to reproduce, deliver, distribute and archive your message as appropriate, and you agree that other List Members may read, save, download or print your message.

Forging Information

You will not attempt to mislead others as to your identity, either by providing false information when subscribing to, or posting to, a BPS List Service, or by forging the headers and addresses in an email message.

Harvesting Addresses

You shall not use the BPS List Services to collect, information about others, including email addresses, without their consent.

Monitoring and Virus Protection:

All email passing through The BPS List Service will be monitored for the following:

  1. Virus Activity - All email is scanned by Anti Virus Software. Any message found to contain a virus will be blocked.
  2. Executable Files and Scripts - Executable and script files which can contain Viruses or Trojan Horses will be blocked.
  3. Spam - All email is passed through spam filters that check incoming messages against known spam lists.

From time to time messages may be falsely identified as one of the above and blocked. Whilst we endeavour to correctly process all messages the BPS does not guarantee delivery.

Although the BPS takes precautions to minimize the risk of transmitting viruses we recommend that all recipients of emails through this service carry out their own virus checks on any email attachments. The BPS accepts no liability for any loss or damage caused by viruses.

No Spam or Bulk Email

The BPS list service does not allow unsolicited bulk email, commercial or otherwise, on any mailing list. We take the following measures to prevent this abuse of our service.

  1. List Members must confirm their subscription or be added by a List Owner if they are a member of a specific group or committee. This policy protects against potential senders of junk email as they cannot become a List Member using a forged address.
  2. Lists are configured so messages which are not from List Members are rejected.

Despite best efforts some abuse of the BPS List Service can occur as new viruses and spammers are continually being created and there a lead time between identification of this Malware and adding them to the list used by the BPS to check incoming email. If you are suspicious of any junk or malicious email being sent to any list please contact the List Owner.

Message Archives

Messages sent to a list will normally be archived, and these archives can then be read or downloaded by any member of that same list. These archives may also (at the discretion of the List Owner) be made publicly available on the internet, and thus be available to anyone. If the List Owner has made the archives available on the internet, then List Members permit such use by third parties as is permitted by the List Owner in respect of that BPS List Service.

When using any BPS List Services, you acknowledge and accept that any message you post to a BPS List Service may be archived in this manner, and that other List Members may download and print these messages for their own use.

Archives or collections of the messages sent to a BPS List Service may not be made publicly available at any other Internet site of resource, unless the List Owner has granted explicit permission, and current List Members of the relevant list have been informed.

Security of Email Messages

Due to the nature of the internet, the security of messages to BPS List Services cannot be guaranteed, and you should bear this in mind when posting confidential information to a BPS List Service. This is true even when access to the list is restricted.

Uses of Data

When you subscribe or are added to a BPS mailing list, we will collect your email address, name and from time to time other information specific to a particular list, such as membership number. When you leave the BPS List Service service, your email address will be stored as "unsubscribed" for a period 12 months, where after this date your details will be deleted. However, any message you have posted to a BPS mailing list will remain in the archives and may also (at the discretion of the List Owner) remain available on the internet.

The BPS will protect personal data in accordance with the Data Protection Act 1998 and will never your personal details and contact addresses (email or otherwise) to any 3rd party without obtaining your written consent.

Violation of this Policy

List Members may contact us about any act that they reasonably believe to be a breach of our acceptable use policy, and we may take any of the following actions if it is appropriate:

  • Remove, whether temporarily or permanently, any BPS List Service
  • Directly contact the person responsible for the breach
  • Directly contact their list owner
  • Remove the person from the list membership
  • Report abuse to the persons host supplier, institution, or service provider
  • Restrict email from certain sites or addresses
  • Remove inappropriate messages from the BPS mail archives
  • Make a public announcement to affected parties

List Owners are also entitled to take such action as they believe reasonable against any List Member who engages in unreasonable behaviour. List Owners may introduce their own policies in addition to those listed here. By subscribing to a BPS List Service, you agree to comply with these policies.

The decision on what action is appropriate will be made by the BPS on a case by case basis.

If we receive any complaint about a message sent to a BPS List Service, we reserve the right to remove the message from our archives immediately and without consulting the List Member responsible or the List Owner of the relevant BPS List Service.

Liability

BPS is not liable for any losses or damages caused by a failure of the system. BPS is also not liable for the conduct of any List Member.

Amendments

BPS reserves the right to amend the acceptable use policy at any time without notice. If the policy is amended then all List Owners will be informed and may distribute the information to List Members.

Availability

BPS will use all reasonable endeavours to ensure that each mailing list is permanently available, but BPS makes no guarantee that each mailing list will always be available and you acknowledge and agree that BPS is not liable for any temporary or permanent unavailability of that mailing list or non delivery of messages sent to or from the list.

Termination

List Members acknowledge and agree that BPS may terminate your subscription for any reason, with or without notice. You may also terminate your subscription at any time.

November 2006

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